Your CRM forgets. Warden never does.

Finds unanswered leads, silent deals and overdue work; warns the owner, escalates to their manager if it isn't fixed, and reports to you every morning.

Try free for 14 days See pricing

Take a look inside the app.

All names and figures are examples. Your real screens fill with your own CRM data in 2 minutes.

Works with your CRM, connected in minutes.

  • Bitrix24 Connect now
  • GoHighLevel Connect now
  • HubSpot Coming soon
  • Zoho CRM Coming soon
  • Pipedrive Planned
  • Salesforce Planned
  • Kommo Planned
  • Dynamics 365 Planned
  • Freshsales Planned

No webhooks to set up: connect from your CRM's own approval screen or with a private integration token. Logos are trademarks of their owners.

0step escalation: owner, reminder, manager, you
0tunable rules, all on business days and hours
0request to sync when nothing changed; your CRM stays light
0days of full Pro, free, no card needed

Forgotten data is lost revenue.

Unanswered lead

24 business hours passed and nobody called. Warden warns the owner right away.

CriticalLead

Silent and stuck deals

Deals with no activity for days, stuck in a stage or past their close date.

WarningDeal

Overdue work

Planned calls, meetings and tasks that never happened; the most overdue first.

CriticalAll records

Ownerless and leavers' records

Customers left with employees who have gone, and records with no owner at all.

CriticalTeam

How much are you losing? Work it out with your own numbers.

Estimated revenue slipping away every month

$4.050

Per year $48.600

Catching just half of the forgotten ones wins back every month:

$2.025 Pro paketin 56 katı
Measure it in my CRM

Estimate: monthly leads × forgotten share × close rate × average deal. For the exact figure connect your CRM; Warden shows the real number on the first scan.

Free

CRM health scan: first results in your inbox

Connect your CRM; Warden scans every open record and, as soon as the first analysis finishes, sends you a summary: how many records need follow-up, which issues are most common and the total value of deals waiting for follow-up.

  • No card needed, set up in 2 minutes
  • No messages go to your team during the scan
  • Nothing in your records changes
Start the free scan Book a demo

How Warden works

It doesn't just find the problem; it follows up until it's fixed.

Every problem goes to its owner first. If unresolved it is reminded, then escalated to their manager and to you. On Pro, Warden also proposes a follow-up task; once you approve it lands in the owner's calendar.

  • Writes only during working hours, combines messages, has a daily cap
  • Every morning each person gets their own agenda: today's work, overdue items, goal status
  • Every resolved alert counts in the scorecard; see who's quick and who lets it reach the manager
  1. 09:12
    Owner notified

    "ABC Ltd lead has waited 26 business hours." An in-CRM notification to Ayşe.

  2. +4 h
    Reminder

    Still no reply? A short reminder; on Pro a follow-up task proposal.

  3. +16 h
    Escalated to manager

    To the sales manager: "3 unresolved records in your team."

  4. +40 h
    Reported to you

    Long-unresolved items are summarised for the owner. No customer slips through.

  5. ✓
    Resolved

    When the record is updated the alert closes itself; a thank-you the next morning.

When the boss opens the panel, everything is clear at a glance.

Measure what your digital manager does

How many alerts were sent, how many were resolved and how fast, which deals moved after an alert. See your response times before and after Warden side by side.

  • Before / after comparison
  • Breakdown by person and rule
  • "What Warden did" feed

Ayşe fixed: ABC Ltd

Alerted Mehmet about 6 records

Opened a task for Zeynep: Follow up the quote

3 records escalated to the sales manager

Sent the morning agenda to 8 people

Goals, discipline score and month-end forecast

Set goals per person and department; Warden tracks the pace daily and flags anyone behind by the 10th. Early warnings reach you in the morning before numbers slip.

  • CRM discipline score (0–100)
  • Month-end sales forecast
  • Silent big deal and activity-drop warnings
Outgoing calls · Ayşe
86/120
Won amount · Sales
€41k/€100k
Leads contacted · Mehmet
54/60

1Ayşe K.92

2Mehmet Y.81

3Zeynep A.58

Ready reports from your CRM's standard data

Team performance, response times, open channels like WhatsApp and Telegram, working hours and the sales funnel. Period, department and person filters; one-click CSV.

  • Per-person performance and active hours
  • Open channel (chat) response times
  • Build your own reports
WhatsApp 62%Telegram 21%Web chat 17%

Support inside the panel

Stuck somewhere? Start a chat from the Support screen; our team replies in the same place. No email chains, no waiting.

  • In-panel chat with reply alerts
  • Onboarding call (Pro)
  • Ready-made employee privacy notice

The person list doesn't change when I pick a department, is that normal?

Hi! We fixed it; now only that department's people are listed. 👍

Great, thanks!

It won't strain your CRM.

Uses a small share of your API capacity and limits itself.

CRM API limits are shared by every integration on your account. CRM Warden measures its share, slows down or moves heavy work to the night when needed; your other apps aren't affected.

  • 1request: incremental sync when nothing changed
  • 120 snmax execution time per method every 10 minutes
  • 1/sncommand; under half of the CRM's limit
  • 22–07heavy jobs only in the night window

A sales manager's follow-up work, for the price of a lunch.

Billing period
2 months free
How many people use your CRM?

Standard

Watchman · sees and tells

$16$13/mo

$160 billed yearly · up to 10 users

Start free for 14 days
  • 11 rules, findings and priority score
  • Daily and weekly manager report
  • Staff notifications and reminders
  • Personal morning agenda
  • Ready reports: last 90 days
  • 3 saved custom reports, 3 panel users
  • Escalation to manager and you
  • Tasks with approval
  • Scorecard and Management
Most popular

Pro

Manager · follows up and reports back

$36$30/mo

$360 billed yearly · up to 10 users

Start free for 14 days
  • Everything in Standard, plus:
  • Escalation to the manager and to youPro only
  • Tasks with approval (lands in the CRM calendar)Pro only
  • Full scorecard: before / after, value recoveredPro only
  • Goals, discipline score, month-end forecastPro only
  • Early warnings every morningPro only
  • Ready reports: last 180 days
  • Unlimited reports and panel users, 10-min sync
  • Priority support and onboarding call

Same forgotten lead, two different endings.

Standard

  1. Owner notified
  2. Reminder after 4 hours
  3. Then silence: your manager never hears

Follow-up depends on the rep's attention.

Pro

  1. Owner notified
  2. Reminder after 4 hours
  3. Follow-up task in the CRM (with your approval)
  4. Escalated to their manager at 16 hours
  5. Reported to you at 40 hours
  6. Resolved and counted in the scorecard

No customer slips through.

  • EscalationTo the manager and you
  • TasksLand in the CRM calendar
  • Full scorecardBefore/after, value recovered
  • ManagementGoals, score, forecast
  • 180 daysReport history (Standard 90)
  • UnlimitedUsers and custom reports
Compare all features
Standard Pro
Rules, findings, priority score ✓ ✓
Daily / weekly manager report (email + CRM notification) ✓ ✓
Staff notifications and reminders ✓ ✓
Morning agenda ✓ ✓
Escalation to manager and owner — ✓
Tasks with approval — ✓
Warden scorecard Summary Full
Goals, discipline score, forecast, early warnings — ✓
Ready report history 90 days 180 days
Saved custom reports 3 Unlimited
Panel users 3 Unlimited
Sync frequency 30 min 10 min
Support In-panel chat Priority + onboarding call

Your data is yours. We read only what we need.

Hands off your records

Never edits a field or deletes a record. It only notifies your team and opens the tasks you allow.

Minimal data

Notes, descriptions, message content, addresses and phone/email values are never stored — only whether they exist.

KVKK/GDPR ready, in the EU

Access tokens are AES-256 encrypted. An employee notice template is ready; if you uninstall, data is deleted within 30 days.

Details: KVKK privacy notice · Privacy and cookies

Pilot customer programme

Be one of our first customers

Warden is new and we work one-on-one with our first customers: we help with the setup, tune the rules to your team together, and your feedback goes straight into the product.

Apply for the pilot

Frequently asked questions.

Which CRMs does it support?

Warden isn't tied to one CRM: rules, alerts and reports work the same on every CRM. It connects to Bitrix24 and GoHighLevel today; HubSpot and Zoho CRM are next, with more planned.

How does the trial work?

Full Pro for 14 days, no card. If you don't pick a plan, Warden pauses; your data is kept for 30 days and you continue where you left off once you subscribe.

Will anything change in my CRM?

Your record fields never change, and no fields, stages or automations are added. Warden only notifies your team and, if you turn it on, adds a task to records it follows up on.

Do my employees need to know?

Yes, under KVKK/GDPR. Before activating Warden you confirm you've informed them; a printable employee notice template is on our site. Screens, keystrokes and message content are never monitored.

How is the price set?

By the number of active users with open records or CRM activity in the last 30 days: 1–10, 11–25, 26–50. Larger teams get a custom price.

Can I cancel?

Any time. You keep using it until the end of the period you've paid for.

Will it slow down my other integrations?

No. It uses a small share of your CRM's API limits and slows itself down — or waits for the night — as it approaches them.

Your first morning report arrives tomorrow at 9:00.

Full Pro free for 14 days. No card, two-minute setup, cancel any time.

Create my free account
  • No card needed
  • 2-minute setup
  • Cancel any time